Last Updated: January 1, 2026
Welcome to PayrollOne.
Privacy Policy.
01_About PayrollOne
PayrollOne is a Utah-based payroll services company providing payroll processing, tax filings, reporting, and related compliance services for businesses. Our services are delivered using secure, technology-driven systems designed to protect sensitive employee and employer data.
02_Information We Collect
A. Information You Provide
We collect information you voluntarily provide, including:
- Name, email address, phone number, and mailing address
- Business and employer information (entity details, EIN, state account numbers)
- Employee payroll data, wage information, and tax details
- Bank account information for payroll and tax processing
- Documents and records submitted through secure portals or shared with our team
- Communications with PayrollOne (email, phone, SMS/text message, or other channels)
B. Information Collected Automatically
When you visit our website or use our systems, we may automatically collect:
- IP address, browser type, and device information
- Pages visited and usage activity
- Operating system and basic analytics data
- Cookies and similar technologies (see Section 8)
C. Information from Third Parties
With your authorization, we may receive information from third-party platforms such as:
- Timekeeping systems
- Accounting software
- Banking or payment processors
- Government agencies related to payroll tax filings
This information is used solely to provide payroll and related services.
03_How We Use Information
PayrollOne uses collected information to:
- Process payroll and related tax filings
- Communicate regarding payroll schedules, filings, notices, or account issues
- Provide SMS/text message notifications related to payroll services
- Maintain compliance with federal, state, and local regulations
- Operate and improve our systems and services
- Prevent fraud, errors, and unauthorized access
- Provide required service-related updates and notices
We do not use client data for unrelated purposes.
04_SMS Communications & Opt-In
SMS Opt-In
By providing your mobile phone number and opting in through our website, forms, service agreements, or other authorized methods, you consent to receive SMS/text messages from PayrollOne.
These messages may include:
- Payroll processing reminders and confirmations
- Tax filing notices and compliance updates
- Account alerts and service-related communications
- Customer support responses
Message frequency varies based on account activity.
Opt-Out
You may opt out of SMS communications at any time by replying STOP to any message. You may receive a confirmation message confirming your opt-out. To re-enroll, reply START.
For assistance, reply HELP or contact PayrollOne directly.
Message and data rates may apply depending on your mobile carrier plan.
05_Information Sharing and Disclosure
PayrollOne does not sell, rent, or trade personal information.
Information may be shared only with:
- PayrollOne employees and contractors who require access to perform services
- Trusted third-party service providers necessary for payroll operations (e.g., tax filing platforms, banking partners, secure data storage providers)
- Government agencies as required for payroll tax reporting and compliance
- Legal or regulatory authorities when required by law or legal process
Mobile Information Sharing Statement
Mobile information, including phone numbers and SMS consent, is not shared with third parties or affiliates for marketing or promotional purposes.
Mobile information may only be shared with service providers strictly necessary to deliver PayrollOne’s services (such as SMS delivery platforms), and only for operational purposes.
All vendors are contractually required to maintain confidentiality and appropriate data security standards.
06_Data Security
PayrollOne maintains reasonable administrative, technical, and physical safeguards to protect personal and business information, including:
- Encrypted data transmission and storage
- Restricted system access and role-based permissions
- Secure portals for document and payroll data exchange
- Ongoing monitoring of systems and processes
While no system can guarantee absolute security, we take appropriate steps to protect information from unauthorized access or disclosure.
07_Communications and Consent
If you provide a phone number or email address, PayrollOne may contact you regarding:
- Payroll processing and service-related matters
- Required notices, filings, or account updates
- Administrative or support communications
Communication consent is used solely for PayrollOne service delivery and is not shared for third-party marketing purposes.
08_Cookies and Website Tracking
Our website may use cookies or similar technologies to:
- Support basic website functionality
- Analyze website traffic and usage trends
- Improve site performance
You may disable cookies through your browser settings; however, some website features may not function properly.
09_Your Rights
Subject to applicable law, you may request to:
- Access or update your personal or business information
- Correct inaccurate data
- Request deletion of information where legally permitted
Requests can be made by contacting PayrollOne using the information below.
10_Data Retention
PayrollOne retains payroll and related records for as long as necessary to:
- Provide services
- Comply with federal, state, and local payroll and tax recordkeeping requirements
- Resolve disputes or enforce agreements
Data is securely deleted or archived once retention requirements are met.
11_Children’s Privacy
PayrollOne’s services and communications are intended for individuals 18 years of age or older. We do not knowingly collect personal information from minors.
12_Changes to This Privacy Policy
PayrollOne may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. Continued use of our services constitutes acceptance of the revised policy.
13_Contact Information
If you have questions about this Privacy Policy or PayrollOne’s data practices, contact us at:
PayrollOne
📍 612 N Kays Dr Suite 120, Kaysville, UT 84037
📞 (801) 441-4450