A. Information You Provide

• Name, email address, phone number, and mailing address
• Business and employer information (entity details, EIN, state account numbers)
• Employee payroll data, wage information, and tax details
• Bank account information for payroll and tax processing
• Documents and records submitted through secure portals or shared with our team
• Communications with PayrollOne (email, phone, SMS, or other channels)

B. Information Collected Automatically

• IP address, browser type, and device information
• Pages visited and usage activity
• Operating system and basic analytics data
• Cookies and similar technologies (see Section 7)

C. Information from Third Parties

• Timekeeping systems
• Accounting software
• Banking or payment processors
• Government agencies related to payroll tax filings

• Process payroll and related tax filings
• Communicate regarding payroll schedules, filings, notices, or account issues
• Maintain compliance with federal, state, and local regulations
• Operate and improve our systems and services
• Prevent fraud, errors, and unauthorized access
• Provide service-related updates or required notices

• PayrollOne employees and contractors who require access to perform services
• Trusted third-party service providers necessary for payroll operations (e.g., tax filing systems, banking partners, secure data storage providers)
• Government agencies as required for payroll tax reporting and compliance
• Legal or regulatory authorities when required by law or legal process

• Payroll processing and service-related matters
• Required notices, filings, or account updates
• Administrative communications